Employee Certification Tracker
A ready-to-use spreadsheet for tracking every certification your employees hold.
Get the template
A single-sheet spreadsheet for tracking every certification your team holds — who has what, when it was issued, and when it expires.
Download Excel (.xlsx)Real file, generated on request. No signup, no email required.
What every field means
- Employee Name
- The employee the certification belongs to.
- Credential Type
- The specific certification name — keep naming consistent (e.g. always "OSHA 10", not sometimes "OSHA-10").
- Issuing Authority
- Who issued it — a regulator, a training provider, or your own company.
- Issue Date / Expiration Date
- When it was granted and when it needs renewal. Leave expiration blank for certifications that don't expire.
- Status
- Current, Expiring Soon, or Expired — update manually in a spreadsheet, or track this automatically in software.
- Notes
- Anything else worth recording — a renewal in progress, a waiver, etc.
Step by step
Duplicate the sample row for each employee/certification pair
Sort or filter by Status to see what's expiring first
Update Status manually as dates approach, or migrate to software once this becomes hard to keep current
What's inside
The download includes 3 filled example rows (shown below) so you can see the intended format before entering your own data.
What this template doesn't do
This is a static spreadsheet — nothing updates automatically, and it won't remind you before something expires. It has no built-in validation, so a typo in a date won't be caught.
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