Employee Offboarding Credential Recordkeeping
Keep an accurate historical record when an employee leaves, instead of losing it along with their access.
When an employee leaves, their credential history often matters after the fact — for an audit covering a past period, a reference check, or simply an accurate record of who held what and when. ComplyNestly archives rather than deletes.
The problem
If offboarding means removing an employee entirely from a tracking system, their credential history disappears along with their active status — which can be a real problem if a question about that period comes up later.
Who this is for
- Businesses that need historical credential records to survive employee turnover
- Managers preparing for an audit that covers a period with departed employees
- HR teams standardizing an offboarding checklist
How ComplyNestly helps
ComplyNestly lets you archive an employee rather than delete their record, preserving their credential history while removing them from active compliance tracking and counts.
Typical workflow
- 1When an employee leaves, archive their record rather than deleting it
- 2Their credential history remains available for later reference
- 3Active compliance counts and requirements no longer include them
- 4Reactivate the record if the employee ever returns
Capabilities
- Archive employees without losing their credential history
- Archived employees excluded from active compliance counts
- Historical records available for later audit or reference
- Reactivation supported if an employee returns
Frequently asked questions
Does archiving an employee delete their credential history?
No, archiving preserves their record — it just removes them from active compliance tracking and requirement counts.
Can I reactivate an archived employee's record?
Yes, if a former employee returns, their previous record and history can be reactivated rather than recreated.
Does this affect my plan's employee limit?
Archived employees are generally excluded from active employee counts — check your plan's specific limits in Settings → Billing for exact details.
Related resources
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