Employee Offboarding Credential Recordkeeping
Keep an accurate historical record when an employee leaves, instead of losing it along with their access.
Why this gets hard to manage manually
When an employee leaves, their credential history often matters after the fact — for an audit covering a past period, a reference check, or simply an accurate record of who held what and when. ComplyNestly archives rather than deletes.
If offboarding means removing an employee entirely from a tracking system, their credential history disappears along with their active status — which can be a real problem if a question about that period comes up later.
- Businesses that need historical credential records to survive employee turnover
- Managers preparing for an audit that covers a period with departed employees
- HR teams standardizing an offboarding checklist
From the problem to the fix
ComplyNestly lets you archive an employee rather than delete their record, preserving their credential history while removing them from active compliance tracking and counts.
- Archive employees without losing their credential history
- Archived employees excluded from active compliance counts
- Historical records available for later audit or reference
- Reactivation supported if an employee returns
How it works in practice
When an employee leaves, archive their record rather than deleting it
Their credential history remains available for later reference
Active compliance counts and requirements no longer include them
Reactivate the record if the employee ever returns
Frequently asked questions
Does archiving an employee delete their credential history?
No, archiving preserves their record — it just removes them from active compliance tracking and requirement counts.
Can I reactivate an archived employee's record?
Yes, if a former employee returns, their previous record and history can be reactivated rather than recreated.
Does this affect my plan's employee limit?
Archived employees are generally excluded from active employee counts — check your plan's specific limits in Settings → Billing for exact details.
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